1. Main Outlook Features
| ctrl+1 | Switch to Mail |
| ctrl+2 | Switch to Calendar |
| ctrl+3 | Switch to Contacts |
| ctrl+4 | Switch to Tasks |
| ctrl+5 | Switch to Notes |
| ctrl+6 | Switch to Folder List in Navigation Pane |
| ctrl+7 | Switch to Shortcuts |
| ctrl+shift+b | Open Address Book |
2. Messages in Main View
2.1. Main Window
| tab/shift+tab | Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane) |
| ctrl+shift+i | Go to Inbox folder |
| ctrl+shift+o | Go to Outbox folder |
| ctrl+y | Go to another folder as specified |
| f3 or ctrl+e | Go to Search box |
| ctrl+m or f9 | Check for new messages |
| alt+arrow left / alt+arrow right | Go back to previous view / forward to next view |
| ctrl+n | Create new message |
| ctrl+shift+m | Create new message (from any Outlook view) |
2.2. Navigation Pane
| arrow up / arrow down | Navigate downward / navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane |
| arrow left / arrow right | Collapse or expand group in message list |
| a...z | Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder |
| f2 | Rename folder |
| del | Delete folder |
2.3. Message List and Single Messages
| tab/shift+tab | Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane) |
| arrow down / arrow up | Move down / move up between messages |
| arrow left / arrow right | Collapse / expand groups (e.g. week) |
| shift+arrow down / shift+arrow up | Select multiple adjacent messages |
| press and hold ctrl, arrow up/arrow down and space | Select multiple non-adjacent messages |
| ctrl+shift+v | Move message to folder |
| insert | Add Quick Flag to message |
| ctrl+shift+g | Add Custom Flag to message |
| ctrl+alt+j | Mark message as not junk |
| ctrl+q/ ctrl+u | Mark as read or unread |
| ctrl+alt+m | Mark for Download |
| ctrl+alt+u | Clear Mark for Download |
| ctrl+shift+w | Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images. |
| alt+enter | Show email properties |
| ctrl+shift+s | Post to folder |
| ctrl+shift+y | Copy item to folder |
| spacebar/ shift+spacebar | Page down / page up through message text in Reading Pane |
| enter | Open message |
| ctrl+. / ctrl+, | Jump to next/previous message (in single message view) |
| ctrl+p | Print Message |
| Most Shortcuts work in Message List and when viewing single messages | |
3. Messages in Compose View
3.1. Manage Messages
| tab | Cycle between To, Cc, Subject, and Message Body |
| alt+m | Choose From account from which to send message |
| alt+u | Jump to subject |
| alt+s | Send |
| ctrl+s or shift+f12 | Save Message |
| f12 | Save Message as |
| ctrl+click | Jump to URI while in edit mode |
| ctrl+k | Insert hyperlink |
| alt+n, then af | Attach File / Insert File |
3.2. Format Message Body
| ctrl+x / ctrl+c / ctrl+v | Cut/ copy/ paste |
| alt+o | Display Format menu |
| ctrl+shift+p | Display Font dialog box |
| shift+f3 | Switch case between all upper, all lower, and first letter upper. |
| ctrl+shift+k | Switch case to/from small capitals |
| ctrl+b | Switch format to/from bold |
| ctrl+i | Switch format to/from italic |
| ctrl+u | Switch format to/from underline |
| ctrl+shift+l | Add/remove bullets |
| ctrl+l | Align left |
| ctrl+r | Align right |
| ctrl+e | Align center |
| ctrl+t/ ctrl+shift+t | Increase / decrease indent |
| ctrl+[/ ctrl+] | Increase / decrease font size (or use or ctrl+shift+</> |
| ctrl+spacebar | Clear formatting (or use ctrl+shift+z) |
| ctrl+shift+h | Delete next word |
| ctrl+shift+j | Stretch paragraph to fit between margins |
| ctrl+shift+s | Apply styles |
| ctrl+t | Create hanging indent |
| ctrl+shift+t | Reduce hanging indent |
| ctrl+k | Insert hyperlink |
| ctrl+q | Remove paragraph formatting |
4. Create Items
| ctrl+shift+a | Create appointment |
| ctrl+shift+c | Create contact |
| ctrl+shift+l | Create distribution list |
| ctrl+shift+x | Create fax |
| ctrl+shift+e | Create folder |
| ctrl+shift+j | Create Journal entry |
| ctrl+shift+q | Create meeting request |
| ctrl+shift+m | Create message |
| ctrl+shift+n | Create note |
| ctrl+shift+h | Create new Microsoft Office document |
| ctrl+shift+s | Post to this folder |
| ctrl+t | Post reply in this folder |
| ctrl+shift+p | Create Search Folder |
| ctrl+shift+k | Create task |
| ctrl+shift+u | Create task request |
5. Calendar Shortcuts
5.1. Create and Manage Appointments
| tab / shift+tab | Select next/ select previous appointment in Calendar View |
| ctrl+n | Create new appointment (when in Calendar) |
| ctrl+shift+a | Create new appointment (in any Outlook view) |
| ctrl+shift+q | Create new meeting request |
| ctrl+g | Set up recurrence for an appointment or task |
| tab / shift+tab | Jump to next / previous input field |
| ctrl+f | Forward an appointment or meeting |
| ctrl+r | Reply to meeting request with message |
| ctrl+shift+r | Reply All to meeting request with message |
5.2. Calendar Views
| ctrl+alt+1 | Switch to Day view |
| ctrl+alt+2 | Switch to Work Week view |
| ctrl+alt+3 | Switch to Full Week view |
| ctrl+alt+4 | Switch to Month Week view |
| alt+1...0 | View from 1 through 10 days |
5.3. Navigate Calendar
| ctrl+tab or f6 | Move between Calendar, TaskPad, and Folder List |
| tab / shift+tab | Select next/ select previous appointment |
| arrow left / arrow right | Go to previous / next day |
| arrow up / arrow down | Go up / down in current view |
| home / end | Go to beginning/end of current view |
| page up / page down | Jump one page up/ one page down |
| shift+arrow up / shift+arrow down | Day View: Extend / reduce selected time |
| alt+arrow down / alt+arrow up | Go to same day in next / previous week |
| alt+page down / alt+page up | Go to next or previous month |
| alt+home / alt+end | Go to start or end of week |
| ctrl+g | Go to date |
6. Contacts Shortcuts
| f3 or ctrl+e | Find contact or other item |
| f11 | Enter name in Search Address Books box |
| shift+letter | In Table or List view of contacts, go to first contact that starts with specific letter |
| ctrl+a | Select all contacts |
| ctrl+f | Create new message addressed to selected contact |
| ctrl+j | Create Journal entry for selected contact |
| ctrl+n | Create new contact (when in Contacts) |
| ctrl+shift+c | Create new contact (from any Outlook view) |
| ctrl+o or ctrl+shift+enter | Open contact form for selected contact |
| ctrl+shift+l | Create new distribution list |
| ctrl+p | |
| f5 | Update list of distribution list members |
| ctrl+y | Go to different folder |
| ctrl+shift+b | Open Address Book |
| ctrl+shift+f | Use Advanced Find |
| ctrl+shift+. | In an open contact, open next contact listed |
| esc | Close contact |
| ctrl+shift+x | Open Web page for selected contact (if one is included) |
| alt+d | Open Check Address dialog box |
| alt+shift+1 .. 3 | In contact form, under Internet, display message 1 .. 3 information |
| ctrl+shift+d | Dial new call |
7. Tasks Shortcuts
| alt+f2 | Show or hide To-Do Bar |
| alt+c | Accept task request |
| alt+d | Decline task request |
| ctrl+e | Find task or other item |
| ctrl+y | Open Go to Folder dialog box |
| ctrl+n | Create new task (when in Tasks) |
| ctrl+shift+k | Create new task (from any Outlook view) |
| ctrl+shift+u | Create new task request |
| ctrl+o | Open selected item |
| ctrl+p | Print selected item |
| ctrl+a | Select all items |
| ctrl+d | Delete selected item |
| ctrl+f | Forward task as an attachment |
| shift+tab | Switch between Navigation Pane, Tasks list, and To-Do Bar |
| ctrl+j | Open selected item as Journal item |
| ctrl+z | Undo last action |
| insert | Flag an item or mark complete |
8. Business Card View
| a-z | One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list |
| arrow up / arrow down | Select previous / select next card |
| home / end | Select first / select last card in list |
| page up / page down | Select first card on current page / next page |
| arrow right / arrow left | Select closest card in next / previous column |
| ctrl+spacebar | Select or cancel selection of active card |
| shift+arrow up / shift+arrow down | Extend selection to previous / next card |
| ctrl+shift+arrow up / ctrl+shift+arrow down | Extend selection to previous or next card, regardless of starting point |
| shift+home / shift+end | Extend selection to first / last card in list |
| shift+page up / shift+page down | Extend selection to first / last card on previous page |
| tab / shift+tab | Move to next / move to previous field |
| enter | Move to next field, or add line to multiline field |
| shift+enter | Move to previous field without leaving active card |
| f2 | Display insertion point in active field to edit text |
9. Other Outlook 2010 Shortcut
| ctrl+alt+s | Define Send/Receive groups |
| shift+f9 | Start send/receive for current folder, retrieving full items (header, item, and any attachments) |
| ctrl+b | Display Send/Receive progress when send/receive is in progress |
| ctrl+alt+shift+f12 | Save Form Design |
| ctrl+shift+f11 | Save Form Data |
| ctrl+n when on InfoPath folder. | Create new InfoPath form |
| ctrl+shift+w | Select Message InfoBar and, if available, show menu of commands |
| alt+f11 | Open Visual Basic Editor |
| alt+f8 | Play Macro |
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