1. Manage Word Documents
| ctrl+n | Create new document |
| ctrl+o | Open document |
| ctrl+w | Close document |
| ctrl+s | Save document |
| f12 | Save document as |
| ctrl+p | Print document/ print preview |
| ctrl+f6 | Switch between multiple Word documents |
| alt, then f, r | Open Recent (file, recent) |
2. Navigate within Documents
| arrow left / arrow right | Jump one character to the left / to the right |
| ctrl+arrow left / ctrl+arrow right | Jump one word to the left / to the right |
| end / home | Jump to the end of a line / beginning of a line |
| arrow down / arrow up | Jump one line down / one line down |
| ctrl+arrow down / ctrl+arrow up | Jump one paragraph down / one paragraph up |
| page down / page up | Jump one screen down/ one screen up |
| alt+ctrl+page down / alt+ctrl+page up | Jump to top / to bottom of visible window |
| ctrl+end / ctrl+home | Jump to end / to beginning of document |
| ctrl+g or f5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
| alt+ctrl+z | Go back to previously edited location in document (up to 4 places) |
| shift+f5 | Go to a the last change or revision. Also works after opening document. |
| ctrl+shift+f5 | Set, go to and edit bookmarks |
| alt+ctrl+home | Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
| ctrl+page down / ctrl+page up | Move to next / move to previous browser object as set in Browse Options |
3. Select Text
| shift+arrow right / shift+arrow left | Extend selection one character to the right / to the left |
| ctrl+shift+arrow right / ctrl+shift+arrow left | Extend selection one word to the right / to the left |
| shift+end / shift+home | Extend selection to the end / to beginning of a line |
| shift+arrow down / shift+arrow up | Extend selection one line down / one line up |
| shift+page down / shift+page up | Extend selection one screen down / one screen up |
| ctrl+shift+end / ctrl+shift+home | Extend selection to end / to beginning of document |
| alt+ctrl+shift+page down / alt+ctrl+shift+page up | Extend selection to end / to beginning of visible window |
| ctrl+a | Extend selection to entire document |
| arrow keys | Cancel selection and return to beginning / to end of selection |
| f8 | Turn Extend Mode on: Extend selection without pressing shift |
| arrow keys , page up/page down etc. | Extend selection in Extended Mode: |
| f8 | Extend selection further by word, paragraph, document in Extended Mode |
| shift+f8 | Reduce the size of a selection in Extended Mode |
| ctrl+shift+f8, and arrow keys | Select a vertical block of text in Extended Mode |
| esc | Turn extend mode off |
| f8 | Extend a selection to a specific location in a document |
4. Undo, Copy and Paste
| ctrl+z | Undo the last action |
| ctrl+y | Redo the last action |
| ctrl+c | Copy selected text or object |
| ctrl+x | Cut selected text or object |
| ctrl+v | Paste selected text or object |
| ctrl+shift+c | Copy text format |
| ctrl+shift+v | Paste text format |
| ctrl+alt+v | Paste special |
| ctrl+v, then ctrl, then k | Paste and keep Source Formatting |
| ctrl+v, then ctrl, then t | Paste and keep Text only |
| ctrl+f3 | Cut to the Spike (separate clipboard) |
| ctrl+shift+f3 | Paste from the Spike |
| alt+shift+r | Copy the header or footer from previous section of the document |
5. Edit Documents
5.1. Insert Special Characters
| alt+ctrl+c | Insert copyright symbol |
| alt+ctrl+r | Insert registered trademark symbol |
| alt+ctrl+t | Insert trademark symbol |
| alt+ctrl+. (Period) | Insert horizontal ellipsis (…) |
| alt+ctrl+- | Insert em dash |
| alt+ctrl++ | Insert en dash |
| alt, then n,u | Insert Symbol (insert menu) |
| ' or ctrl+2x` | Insert single opening quotation mark |
| ctrl+2x ' | Insert single closing quotation mark |
| Type character code and press alt+x | Insert Unicode character, e.g. 20ac |
| Select character and press alt+x | Transform character to Unicode |
| alt+character code on numeric keyboard | Insert ANSI character |
5.2. Insert Breaks
| enter | Insert paragraph break |
| shift+enter | Insert line break without breaking paragraph |
| ctrl+enter | Insert page break |
| ctrl+shift+enter | Insert column break (break table) |
| ctrl+shift+space | Insert nonbreaking space |
| ctrl+shift+- (Hyphen) | Insert nonbreaking hyphen |
| ctrl+- | Insert optional hyphen |
5.3. Insert Text Elements
| alt+ctrl+f | Insert a footnote |
| alt+ctrl+d | Insert an endnote |
| ctrl+k | Insert a hyperlink |
| alt+shift+i | Insert Citation Mark |
| alt+shift+x | Insert Index Mark |
5.4. Move and Delete Text
| f2, then move to position and press enter | Move selected text to different position |
| shift+f2, then move to position and press enter | Copy selected text to different position |
| delete / backspace | Delete one character to the right / to the left (or delete selection) |
| ctrl+delete / ctrl+backspace | Delete one word to the right / to the left |
| delete | Delete one character to the right or delete selection |
6. Formats
6.1. Format Text
| ctrl+d or ctrl+shift+k | Open the Font dialog box |
| ctrl+shift+< / ctrl+shift+> | Decrease / Increase font size one value |
| ctrl+[ / ctrl+] | Decrease / Increase font size one point |
| ctrl+b | Apply/remove bold |
| ctrl+i | Apply/remove italic |
| ctrl+u | Apply/remove underline |
| ctrl+= | Apply/remove subscript |
| ctrl+shift++ | Apply/remove superscript |
| ctrl+shift+d | Apply/remove double-underline |
| ctrl+shift+w | Apply/remove words underline (only words, no spaces) |
| ctrl+shift+h | Apply/remove ‘hidden’ formatting |
| ctrl+shift+a | Apply/remove ‘all capitals’ |
| ctrl+shift+k | Apply/remove ‘small capitals’ |
| shift+f3 | Change between ‘all upper-‘, ‘first letter upper-‘ and ‘all lower-case’ |
| ctrl+d, then alt+k and enter | Apply strike-through formatting (font dialog) |
| ctrl+shift+q | Change the selection to the Symbol font |
| shift+f1 | Reveal Formatting (show all formats of selection) |
6.2. Format Paragraphs
| ctrl+r | Right-align paragraph |
| ctrl+l | Left-align paragraph |
| ctrl+e | Center-align paragraph |
| ctrl+j | Justify-align paragraph |
| ctrl+m / ctrl+shift+m | Indent paragraph from the left and increase / decrease indent |
| ctrl+1 | Set line-spacing to single-space |
| ctrl+2 | Set line-spacing to double-space |
| ctrl+5 | Set line-spacing to 1.5 |
| ctrl+0 | Add or remove one line space preceding a paragraph |
6.3. Styles
| alt+ctrl+shift+s | Open or close Styles task pane |
| alt+ctrl+1 | Apply Heading 1 style |
| alt+ctrl+2 | Apply Heading 2 style |
| alt+ctrl+3 | Apply Heading 3 style |
| alt+shift+arrow right / alt+shift+arrow left | Promote / demote Headings |
| ctrl+space | Remove all manual styles |
| ctrl+shift+n | Apply Normal style |
| ctrl+shift+s | Open Apply Styles task pane (will not close with pressing it a second time) |
| alt+ctrl+k | Start Auto Format |
7. Search and Replace
| ctrl+h | Open traditional find and replace window |
| ctrl+h, then alt+d | Open traditional find window |
| alt+ctrl+y, or shift+f4 | Repeat last find after closing find window |
| ctrl+tab | Jump between find menu and document |
| alt+space, arrow keys and enter | Move find menu window |
| escape | Close traditional search window if active |
| ctrl+f | Open (new) search menu in navigation task pane |
| alt, then v,k | Open and close Navigation pane (View, Navigation) |
8. Manage Word View
8.1. Switch Views
| alt+ctrl+p | Switch to Print Layout view |
| alt+ctrl+o | Switch to Outline view |
| alt+ctrl+n | Switch to Draft view (used to be normal view) |
| ctrl+scroll mouse | Zoom in and zoom out |
| alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
| alt+ctrl+s | Split the document window |
8.2. Ribbons
| ctrl+f1 | Show or hide the ribbon |
| f10 or alt | Select item in Ribbon |
| escape | Leave Ribbon or Submenu |
| arrow left / arrow right | Move left or right between main Ribbon Menus if active |
| arrow keys | Move left/right/up/down between Ribbon Menus and Sub-Menus |
| space or enter | When in ribbon Open or activate selected item |
8.3. Navigation Pane
| alt, then w,k | Open and close Navigation pane (View, Navigation) |
| f6 / shift+f6 | With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
| tab / shift+tab | In Navigation Pane: Move through Navigation Pane options |
9. Tables
9.1. Navigate in Tables
| arrow down / arrow up | Jump one row down / one row up |
| tab / shift+tab | Jump to (and select) next / previous table cell |
| alt+home / alt+end | Jump to first column/ jump to last column |
| alt+page up / alt+page down | Jump to first row / jump to last row |
| ctrl+arrow left / ctrl+arrow right | One cell to the left / to the right |
9.2. Select Table Contents
| shift+end | Select current table cell |
| end, then shift+home | Select content of current table cell |
| Press and hold shift and press arrow keys repeatedly | Extend selection to adjacent cells |
| ctrl+shift+f8, then press | Extend selection or block |
| alt+5 on numeric keypad (with numLock off) | Select an entire table |
9.3. Edit Tables
| alt+shift+arrow up / alt+shift+arrow down | Move current row up or down |
| In first column, press shift+end repeatedly | Select row* |
| In first row press alt+shift+page down | Select column |
| shift+f10, then d | Delete rows* with rows selected |
| shift+f10, then d, then r and enter | Delete row |
| shift+f10, then d, then c and enter | Delete column |
| shift+f10, then i, then a | Insert row above |
| shift+f10, then i, then b | Insert row below |
| ctrl+tab | Insert tab character |
| tab in last table cell | Add row at the end |
| *Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. | |
10. Outline View
| ctrl+shirt+o | Switch to Outline View |
| tab / shift+tab or | Promote / Demote a paragraph |
| alt+shift+arrow left / alt+shift+arrow right | |
| alt+shift+arrow up / alt+shift+arrow down | Move selected paragraphs up / down |
| ctrl+shift+n | Demote to body text (set style to normal) |
| alt+shift++ / alt+shift+- | Expand / Collapse text under a heading |
| alt+shift+a | Expand or collapse all text or headings |
| / key on the numeric keypad | Hide or display character formatting |
| alt+shift+l | Show the first line of body text or all body text |
| alt+shift+1 | Show all headings with the Heading 1 style |
| alt+shift+n | Show all headings up to Heading n |
| ctrl+tab | Insert a tab character |
11. Review Documents
| f7 | Choose the Spelling command (Review tab). |
| alt+ctrl+m | Insert a comment |
| ctrl+shift+e | Turn change tracking on or off |
| alt+shift+c | Close the Reviewing Pane if it is open. |
| ctrl+shift+* | Display nonprinting characters. |
| alt+f10 | Display the Selection and Visibility task pane. |
| ctrl+shift+g | Open the Word Count dialog box. |
12. Print Documents
| ctrl+p | Print a document (print preview) |
| escape | Close print preview |
| arrow keys, page up / page down | Move around the preview pages (with focus on preview page*) |
| ctrl+home / ctrl+end | Move to first page / last page (with focus on preview page) |
| *Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option | |
13. Fields
| alt+shift+d | Insert current date (insert DATE field) |
| alt+shift+p | Insert page number (insert PAGE field) |
| alt+shift+t | Insert time (insert TIME field) |
| alt+ctrl+l | Insert LISTNUM field |
| ctrl+f9 | Insert an empty field |
| ctrl+shift+l | Insert a LISTNUM field |
| shift+f9 | Show or hide field code/result of selected field |
| alt+f9 | Show or hide field codes/results of all fields in document |
| f9 | Update selected fields |
| alt+shift+f9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| f11 / shift+f11 | Go to the next field/ previous field |
| ctrl+shift+f7 | Update linked information in a Microsoft Word source document |
| ctrl+shift+f9 | Unlink a field |
| ctrl+f11 / ctrl+shift+f11 | Lock a field / Unlock a field |
14. Mail Merge
| alt+shift+k | Preview a mail merge |
| alt+shift+n | Merge a document |
| alt+shift+m | Print the merged document |
| alt+shift+e | Edit a mail-merge data document |
| alt+shift+f | Insert a merge field |
| alt+shift+k | Preview a mail merge |
| alt+shift+n | Merge a document |
| alt+shift+m | Print the merged document |
| alt+shift+e | Edit a mail-merge data document |
| alt+shift+f | Insert a merge field |
15. The Rest
| f1 | Get Help or visit Microsoft Office.com |
| alt+f4 | Exit Word |
| shift+f10 | Display a shortcut menu (Simulate right mouse button) |
| alt+f3 | Create new Building block with selected texts |
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